Youth Fair Info

Administrative Assistant

  • Description
  • The first key role for this position is to, on daily basis, ensure that the administrative duty requirements, data collection and reporting needs of both the President & CEO (P/CEO) and Director, Administration & Compliance (DA&P) are proactively addressed and completed in a thorough, prompt and timely basis. This is critical to ensure that all communication and information dissemination to both internal and external audiences is clear, crisp, thorough and concise. The individual filling this role will also be accountable for ensuring that any administrative tasks associated with the work of the Board of Directors and their interaction with the P/CEO, the DA&P and internal and external stakeholders are proactively addressed and completed in a thorough, prompt and timely basis. The third critical role the individual filling this role must accept is to maintain a timeline of important activities and events that the P/CEO, the DA&P, The Youth Fair senior management and its Board of Directors must address on an ongoing basis to ensure strict compliance with all charter requirements, by-laws requirements, Miami-Dade County ordinances and Florida Statute Chapter 616 and so forth. This is a full-time position eligible for company provided employee benefits.

  • Primary Job Responsibilities
    • Prepare and distribute in a prompt and timely basis thorough business reports, notifications and other written communication as requested by the P/CEO and DA&P. The audiences for such reports and/or communication will be both internal as well external and will include communication between the senior staff and members of the Board of Directors and its committees.
    • Ensure that all necessary information and materials are gathered and made available to the members of the Board of Directors and the appropriate staff members in preparation for the monthly Board of Directors meetings, BOD committee meetings and senior staff meetings.
    • Attend all Board of Director meetings and compile meeting notes. Distribute monthly meeting notes in a prompt, thorough and timely basis to all Board Members as well as the senior management staff following each meeting.
    • Attend, as requested, all Board of Directors Committee Meetings to compile meeting notes and distribute such in a prompt, thorough and timely basis.
    • Ensure that all required documents related to the company's general business, risk management, loss prevention, human resources and legal activities are properly updated and archived for easy future reference. Coupled with this, ensure that the company's records retention policy is strictly adhered to.
    • Ensure that all required documents related to The Youth Fair & Exposition's annual results are properly updated and archived for easy future reference and year-over-year comparison.
    • Assist the P/CEO and DA&P in the annual operating and capital expense budgeting process.
    • Make ongoing recommendations to the P/CEO and DA&P in terms of streamlining office administrative processes and procedures.
    • As requested by the P/CEO or DA&P, attends business related meetings to assist in ensuring minutes of the meeting and other important documentation are professionally taken care of and, as necessary, reported/disseminated to the appropriate party(s).
    • Screen all incoming telephone calls to the P/CEO and the DA&P.
    • Ensure that the individual filling the Switchboard/Receptionist role is properly trained, updated as needed on all Youth Fair and Fair Expo Center event activities and is properly filling the role as the company's "Director of First Impressions".
    • As necessary, fills in the Switchboard/Receptionist role when the individual in that role is taking approved PTO (Paid Time Off). Coupled with this, ensures that other team members are properly trained and able to fill the Switchboard/Receptionist role should their assistance be required.
    • Individual filling this role is held accountable for the recruitment, training and scheduling of supplemental seasonal Switchboard/Receptionist staff to be employed prior to and during each year's annual Youth Fair & Exposition.
    • Provide, as requested, administrative support and assistance to the organization's Chief Financial Officer and its Director, Concessions.
    • Assist the P/CEO and DA&P with specific ad hoc defined projects or other duties as may be directed.
    • All other duties as may be requested by the P/CEO and/or DA&P to ensure the safe, effective and efficient operation of the company.
  • KEY SKILL SETS REQUIRED
    • Outstanding communication skills both verbal and written targeting multiple internal and external audiences and stakeholders.
    • Strong ability to manage the daily administrative requirements and requests of the P/CEO and the DAP.
    • Outstanding ability to interact personally and socially with various key stakeholders, business partners and members of the Board of Directors.
    • Outstanding ability to interact and support the organization's full time, benefited team members as well as our part-time and seasonal team members. That is, the individual must exhibit behavior and an attitude consistent with being a performance-based, team player.
    • Unquestioned ability to maintain confidentiality in business matters and data related to the Board of Directors, the P/CEO, the DAP, senior management and staff and to do so at all times.
    • Very strong and demonstrated ability to exhibit organization and time management skills.
    • Must be able to exhibit through past work history an exceptional level of maturity and professionalism.
    • Must be able to exhibit through past work history an exceptional level of dependability.
    • Must be able to exhibit through past work history an exceptional level of pro-activity.
    • Must be able to exhibit through past work history an exceptional attention to detail.
    • Must be able to work independently with minimal direction.
    • Strong ability to multi-task and to do so, at times, within a demanding time frame.
    • Strong experience working with MS Office software and MS Outlook.
    • Fluency in English is mandatory. Fluency in Spanish is preferred.
    • Ability to work traditional business hours of 8:30 a.m. until 5:00 p.m. and as required before and after these hours as may be necessary to ensure the company's success.
    • Ability to work, as required, non-traditional business hours. This is critically important and mandatory during the time frame leading up to the grand opening of the annual Youth Fair each spring as well as during the 21-day run of The Youth Fair and immediately following.
  • Please submit your resume to careers@fairexpo.com
    All emails must include a resume and salary requirements. Thank you.

IT Technician

  • Description
  • The role of the IT Technician is to assist the IT Manager and the department's team members with the deployment and support of technologies and technological initiatives that are required for the day to day operations of The Miami-Dade County Fair and Exposition as well as the 21 day Youth Fair. The position does not include an organization provided vehicle. Reimbursement of relocation expenses is not included with this position. The Miami-Dade County Fair & Exposition, Inc. is a private non-profit 501(c)3 organization whose Mission is dedicated to enriching our community by promoting education and South Florida agriculture while showcasing and rewarding youth achievement. This is accomplished by producing a first-class Fair with quality entertainment and providing facilities and resources for year-round events. To that point, The Miami-Dade County Youth Fair & Exposition is a truly iconic South Florida outdoor family entertainment event held each spring on the fairgrounds located within Tamiami Park in southwest Miami-Dade County, Florida. The Youth Fair, as it is commonly known, is our organization's major fundraiser providing the financial resources to meet and grow our commitment as outlined in our Mission.

  • Primary Job Responsibilities
    • Provide user level technical support for end users, computers, printers, etc. both in person and phone based.
    • Provide user level training on daily applications used, including, but not limited to: MS Word, MS Excel, MS Outlook, Adobe Acrobat, and other basic computer related skills.
    • Perform end user system updates and monitoring. Including: Patch management, spyware removal and testing, virus checking, ensuring backup of data files, etc.
    • Assist with user management. (Adding and deleting users from AD, provisioning email, etc.).
    • Monitor printers, copiers, and fax machines to make sure they are working properly and getting regular maintenance.
    • Monitor automated server maintenance tasks such as backups to ensure correct execution and troubleshoot if needed.
    • Installation and/or relocation of workstations. As well as perform hardware and software upgrades, troubleshooting, and repairs on PCs as needed.
    • Deployment and support of Android and iOS devices.
    • Assist with troubleshooting of voice and data connections both wired and wireless.
    • Assist with the maintenance and updating web sites.
    • Assist with management of routers, switches, Wi-Fi, and firewall.
    • Assist in creating reports as needed for various departments.
    • Provide High degree of professionalism and end user satisfaction and can work well with others.
    • Any and all additional tasks as may be required and requested.
  • SPECIFIC EDUCATIONAL, professional, technical & personal skills and Prior work experience required for a candidate to be considered and the individual selected to be successful.
    • Bilingual (English and Spanish)
    • Experience with Microsoft products such as Office, Exchange, Active Directory, SQL, and Server platforms.
    • Experience and/or knowledge of various networking systems concepts including email, firewall, client-servers, network security, network protocols, etc.
    • Basic knowledge of website design through both software such as Dreamweaver as well as html. Knowledge of PHP, MySQL, and ASP a plus.
    • Previous experience with computer and printer maintenance and repair.
    • Previous experience configuring Salesforce.com users and organizations.
    • Must show aptitude and desire to learn new skills on the job.
    • Be able to communicate clearly and precisely, both orally and in writing.
    • Must be able to support remote workers over the phone.
    • Work as a team member and to promote a positive work environment.
    • Physical ability to perform essential job functions.
    • Able to adapt to change and meet deadlines.
    • Deal effectively and tactfully with end users.
    • Apple product knowledge (Mac OSX, iPad, iPhone)
    • One to two years' experience in an IT support position.
    • Good troubleshooting skills using logic and common sense.
    • Ability to work independently and assist with multiple projects, priorities, and locations.
    • Ability to work under pressure with interruptions and challenging deadlines.
    • Willingness to work with many different people.
    • Ability to be courteous and helpful.
    • This position's traditional business hours are from 8:30 a.m. until 5:00 p.m. Mondays through Fridays. The individual selected for this position must also be able to work non-traditional and flexible business hours as will be necessary especially but not limited to the time period leading up to the annual Youth Fair, during the run of the Youth Fair and the time period immediately following the annual Youth Fair. Non-traditional and flexible business hours will be necessary due to the business requirements of the organization's Fair Expo business.
  • Please submit your resume to fairexpo@fairexpo.com
    All emails must include a resume and salary requirements. Thank you.